All About Tent Rentals

The success of your unique event is directly related to the quality of the event structures you acquire. Knowing essential details about your South Florida tent rental company and how they do business may help you to pick a provider that matches your expectations and satisfies your event needs.


There are no guarantees in life, but if prior customers were happy with the work done by the tent rental company you are considering, you will probably be also.


Ask for a complete list of all the projects the firm has performed in the previous six months, similar to the event you are organizing. Think about the number of attendees, the type of event, the style of structure (frame tents, high peak tents, clear span structures), and the type of area you have. Request the names and contact information of the event organizers. The more clients you call, the more comfortable you will be with the replies you receive. Consider asking for specifics and making notes. You'll be able to go back and look for repeating difficulties and themes if you do so.


What Else You Should Know About Tent Rentals

Conditions: The agreement you will sign with your tent rental firm will include terms and rules that you should thoroughly study as part of your due diligence process. These legal considerations can substantially influence your ultimate bill and regulate essential aspects of the service supplied by the business.


This policy will outline the duties of the parties in the case of event cancellation. It may vary depending on the cause of cancellation. The amount of a refund usually depends on when you cancel your reservation. Even if an event does not occur, compensating a firm for the expenditures it spends is fair. Check to see if you understand these terms and whether they appear acceptable in light of the probable expenses the firm will face.


Tent Rental Period: How long does it take to hire a tent, and what are the potential hidden costs? In many cases, starting construction many days before an event is beneficial. Still, there are occasions when circumstances make it impossible to remove the tent structure on time. It's usually a good idea to include wiggle room in your rental agreement for unanticipated events. Prepare for unexpected expenditures by negotiating appropriate protections during the renting time.


Modes of Payment: Most venues need a large down payment when booking an event, which is standard procedure in the business. This lowers the danger of reserving your equipment and personnel for the company. The customer's execution risk can be reduced by holding onto many of the project's charges until construction is complete. Rental agreements that are fair to both parties balance their demands with the services and equipment being delivered.


There are numerous clauses in a tent rental agreement that deal with who is responsible for damages based on when they happen, how they happen, and who has assets damaged. This is a complex topic that is beyond the scope of this article. Still, I highly urge that you include your risk manager and/or insurance agent in this study to ensure that there are no coverage gaps that might leave you open to needless responsibility.


Protection: Always ask for proof of liability and workers' compensation insurance, as well as any other coverage you feel is essential for your particular event. For coverage limitations, you should consult with your risk management or insurance representative. However, we believe that even the most minor of incidents requires no less than $1,000,000. For more prominent structures or events, this amount will be required.


Emergency Preparedness: Dealing with the unexpected is always a worry when you organize special events vulnerable to weather changes and mishaps of all kinds. How well-equipped is the firm providing the tent rentals to handle an emergency like this? Do they have the people and equipment needed to respond to a crisis quickly? Do they offer a 24-hour emergency answering service to deal with consumer concerns? Ensure they include this in their rental agreement as part of their service guarantee and ask them to clarify their rules and resources so you know them.


Extensive Tent Inventory

Access to an extensive inventory of tents means you won't have to compromise on your event's needs. When it comes to fabric structure, size matters, but so does style. You want your fabric structure to blend in with the traffic flow and audience viewing options, as well as the placement of furniture such as tables and chairs, staging, and other accessories, as well as the overall look you want to achieve. Having the option of selecting from a wide variety of frames, high peak, and precise span structure sizes provides you with more planning and design freedom. Being prepared for unpredictable weather or man-made disasters that periodically ruin temporary fabric buildings is one of the benefits of having an extensive inventory. A big tent inventory increases your chances of finding a suitable replacement.


Your One-Stop Tent Center

Sunshine Tents & Event Rentals are experts in providing the perfect tent for your party or special event.

Call 954-374-0159 today or contact us here.

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