How to Choose a Rental Supplier for Events

When you plan an event yourself, there are many things to consider. Starting from the venue to a proper air conditioning and heating system, you must make sure that everything is perfect. But going back and forth to rent out different things can give you a headache. 

Make your life simpler by hiring a rental supplier for your event that offers temporary flooring rental. Many rental companies offer these supplies, but how can you choose the perfect one? That, too, is a hassle. But if you consider certain aspects, you’ll be able to choose one that suits your needs. 

Factors to Consider When Choosing an Event Rental Supplier

Following are some of the factors that you should consider when choosing an event rental supplier for organizing the perfect event:


Always start with reviews. It’s not every day that you host an event. So, your best bet would be to read reviews online about rental suppliers. Of course, before you do that, you need to look up some companies online. A simple Google search can give you the top results. Try to choose reputable suppliers. Generally, the ones at the top are there because of their exceptional services. But do read their reviews as well. 

Pro tip: Instead of only looking for positive reviews, try to look at the negative ones and see why they’re negative. That will help you decide whether or not you should choose that company. 


Okay, once you’ve picked 2-3 companies after reading their reviews, the next step would be to look for their services. Not every company will have everything you’re looking for; you need to find one that offers a complete list of services for events. Make a checklist of everything you need for the event starting from temporary flooring rental to tents and chairs. 

If they cover everything on your list, your life will become easy. You won’t have to worry about juggling different suppliers at once. A quick skim through their website can tell you about what they have to offer. You can always call or email them and ask about something not listed on their website. It might be possible that they can arrange that particular product for you. 

Another thing to consider is their customer service. If they don’t respond to your queries within 1-2 days, look for someone else. You don’t want your supplier ghosting you at the last minute. 


Once you’ve picked out suppliers who have good reviews and all the products you need in one place, the next thing to do is to check the quality of the products. When hosting an event, you can’t rely on word of mouth. You need to check out the products physically. 

Visit the supplier’s office and ask to see the quality of the products they have to offer. You don’t want to end up using cheap-looking materials for your special event. 

Cleanliness is another important factor to consider. Do ask your supplier how they keep their products clean. What kind of washing systems do they have, etc. 


The cost of rental products is the deciding factor in most cases. You will be operating on a budget. If the rental services are way out of your budget, you won’t even consider choosing them. But if you tell them your budget, they might be able to offer you budget-friendly options. 

But at the same time, you don’t want to compromise on quality. Affordable options may have low-quality products. If they seem alright to you, well and good, but if they don’t meet your standards, you’ll have to look for a company that falls within your budget. 

Type of Event

Last but not the least, you should consider the type of event you’re hosting. For instance, if you’re hosting a birthday party and the event supplier specializes in wedding rental supplies, the entire theme could be messed up. You want to stick to the theme. If a supplier has top-tier products within a budget and great customer service but they don’t offer birthday party supplies, all your effort would go to waste. 

Always ask the supplier if they have suitable supplies for the type of event you’re hosting. 

The Final Verdict

Always consider the reviews, budget, quality, types of services, and the type of event you’re hosting before you decide on a rental supplier. 

Sunshine Tents and Event Rentals checks all the boxes; they have everything from temporary flooring rental to great tables and chairs for all event types. Call (954) 374-0169 or visit 2322 SW 58th Terrace West Park, FL 33023 for more details.

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